Neal Kaplan I'm a director of technical communications working for a data analysis startup in Redwood City. I started as a technical writer, and since then I've also been learning about information architecture, training, content strategy, and even something about customer support. I'm also passionate about cross-team collaboration and user communities.

How do you sound friendly and professionally in an email?

1 min read

When writing to a professional, be friendly and respectful, but not laid back. A simple ‘hello’ followed by the person’s name sets a friendly tone, but it doesn’t sound formal.

How do you sound professionally in an email example?

  • Don’t use the words like and totally.
  • Make sure you spell check.
  • Look for proofread.
  • Emails should be broken into paragraphs.
  • A custom signature can be created.
  • There is no face in professional emails.
  • Everything should be clear and concise.
  • Get your vocabulary up a notch.

I am attempting to start with my most used form of communication: email, in an effort to smarten up my act, as this whole business requires me to act the professional from time to time.

The girl from the valley is not going to be happy about this. You would think that email started out as a casual method of communication, but the letter writing manners never really applied. Your high school English teacher will be proud. I am not suggesting that your reader have a dictionary handy to read through your email, but I am hoping that using a little more formal language will trick them into thinking that you are competent and well- spoken.

It’s best not to try to be sarcastic, since the tone is very difficult to convey over email.

How do you email like a professional?

  • A meaningful subject line is what you should start with.
  • Correctly address them.
  • Keep the email short and to the point.
  • It needs to be easy to read.
  • Slang is not appropriate.
  • Be kind and thankful.
  • Be personable.
  • Points should be brought up in your previous conversation.

You will probably walk out of the career fair with more business cards than you can count. It is always a good idea to follow up with the companies you were interested in if you don’t get an interview the next day.

Remember to keep it short and sweet, but before you write the subject line think about your intentions. The subject line of an inbox can make or break a person.

It is not a good idea to send casual language such as ‘Hey’ to a professional. Many professionals are excited about new students in their company, but they are also very busy. Taking time out of their day to talk with students at a career fair or read an email is nice of them.

If you had the chance to speak to them at the career fair, try to mention something that was unique. Mistakes can easily be included when you write short emails. You will be ready to send follow-ups and thank you emails when you follow these simple tips.

Neal Kaplan I'm a director of technical communications working for a data analysis startup in Redwood City. I started as a technical writer, and since then I've also been learning about information architecture, training, content strategy, and even something about customer support. I'm also passionate about cross-team collaboration and user communities.

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