Neal Kaplan I'm a director of technical communications working for a data analysis startup in Redwood City. I started as a technical writer, and since then I've also been learning about information architecture, training, content strategy, and even something about customer support. I'm also passionate about cross-team collaboration and user communities.

How do you address a formal letter you don’t know who the recipient is?

35 sec read

  • “Dear First Name, Last Name” is what you should use if you don’t know the gender of the person.
  • Stick with the “Dear Sir/Madam” if you must be formal.
  • It’s all about the dance.
  • If there is doubt, just reciprocate in kind.

You can’t tell the gender of every single name in a multicultural environment. Stick with “Dear Sir/Madam” if you have to be formal. It is less personal and less hassle when working in an African context.

If the recipient responds to your first email with “First Name only” in their signature, please address them with “Dear First Name only” in your next email. If you know you are sending an email to a woman, stick with “Ms. Last Name”.

How do you address a letter to an unknown recipient?

When writing a letter to an unknown recipient, there are two traditionally acceptable salutations. Show respect to anyone who is the intended reader, to whom it may concern or Dear Sir or Madam.

Neal Kaplan I'm a director of technical communications working for a data analysis startup in Redwood City. I started as a technical writer, and since then I've also been learning about information architecture, training, content strategy, and even something about customer support. I'm also passionate about cross-team collaboration and user communities.

Should you send optional letters of recommendation?

Contents1 Does recommended mean optional?2 What happens if I don’t submit a recommendation letter?3 Do you have to submit letters of recommendation?4 Will a...
Deborah W. Nason
56 sec read

Are letter of recommendation important for jobs?

Contents1 Do employers look at letters of recommendation?2 Should I include letter of recommendation with job application?3 Are recommendation letters important?4 Do recommendation letters...
Deborah W. Nason
57 sec read

What should go on the second page of a…

Contents1 What do you put at the top of the second page of a letter?2 What are the three pieces of information that should...
Neal Kaplan
1 min read

Leave a Reply

Your email address will not be published.